Hiring a private caregiver for a loved one can feel overwhelming when simply trying to secure the best care.

As you search for the perfect candidate to cater to your loved one’s unique needs, you’ll need a robust caregiver job description to make an informed choice. This includes understanding various caregiver roles, crafting a detailed job description, exploring the costs, and effectively conducting the hiring process.

Let this article serve as your step-by-step guide, from identifying the type of caregiver needed to crafting the perfect job description and ultimately hiring a caregiver who matches your expectations and needs.

Our goal is to help you attract candidates who are not just qualified but also have the compassion and dedication to make a real difference in the life of your family member.

Types of Caregivers

In the broadest sense, a caregiver is someone that provides support. In the job market, multiple types of help are available.

It can be from a family, in-home, or independent caregiver. Each type of caregiver offers unique support, depending on the needs of your elderly loved one. Here are the main caregiver types:

Private Caregiver

A private caregiver may come from a home care or home health agency or work independently. They provide several kinds of assistance, such as transportation, help with daily activities, and personal care.

That said, the caregiver responsibilities depend on the expertise of the caregiver. For instance, some private-duty carers are more well-versed in healthcare support.

Others provide more household assistance. Overall, the private caregiver’s primary job is to allow their clients to live as independently as possible.

Independent Contractor Caregiver

An independent contractor caregiver works for themselves and is considered to be self-employed. Families hire them directly and not through a middleman agency. Each contractor differs in their support based on their expertise and certifications.

You can find independent caregivers with more nursing experience, especially if your loved one requires medication administration or more complex health and personal care.

In-Home Caregiver

In-home caregivers can include independent contractors, private, and home care agency employees. They’re typically any carer that provides care services at the client’s home.

They can help people with cognitive and physical complications. In-home caregivers can support clients by completing light housekeeping duties like laundry, dressing, grooming, shopping, and assisting with medication management.

They may also do a client’s shopping, go to doctor’s appointments, and prepare meals all helping older adults remain in their own homes.

Family Caregiver

A family caregiver is a relative, whether a daughter, son, father, or mother, that offers help to their family member. The role is typically unpaid, however, in some states, family caregivers are reimbursed by Medicaid or family medical leave laws.

The number of volunteer family caregivers has drastically increased between 2015 and 2020 in the U.S. It has risen by over 9.5 million, totaling approximately 53 million people providing care for a loved one.

Despite being an unpaid job, a family caregiver may gain some benefits, such as tax incentives and rebates. Some family caregivers choose to turn it into a paid role by joining a home care agency.

Informal Caregiver

An informal caregiver can be a family member, close friend, or neighbor. They can be paid or unpaid depending on the arrangements made.

Unlike a professional caregiver, an informal one will likely not carry medical knowledge and will provide support with basic household tasks like bathing, grooming, laundry, and feeding.

Volunteer Caregiver

As the name implies, a volunteer caregiver is an unpaid role. They can come from the local community and provide temporary supervision and assistance to the elderly or patients with chronic illnesses and disabilities.

The volunteer helps clients complete their activities of daily living (ADL’s). In most cases, they also offer a friendly face and companionship.

Hospice Caregiver

Hospice caregivers usually come from a hospice agency. They collaborate with medical professionals regarding the patient’s progress and may organize medical appointments. Hospice caregivers can also handle grocery shopping, financial management, and household chores, like changing sheets and laundry.

Virtual Caregiver

Virtual caregiving is beneficial when looking for a source of companionship for your family member. They’re especially useful when a caregiver can’t be present for health reasons or geography.

Virtual caregivers are tasked with keeping a client company and reminding them to take their medication for example. They can schedule medical appointments and other tasks that can be completed virtually. Some opt for a hybrid work model, where they visit a few times per week while also connecting virtually.

Sample Caregiver Job Description Template

If you’re looking to hire a caregiver, but need a caregiver job description template to get you started, check out the one below.

Sample Caregiver Job Brief

We are currently seeking a caregiver to assist our family member(s) (mom, dad, brother, sister, parent, etc.) The ideal candidate must show compassion and caring for older adults. We value trustworthy and experienced candidates who will dedicate their time to helping with companionship, personal care, and ADL’s.

The applicant must be proficient in terms of time management, personal care experience, and medication administration. Please note that the demanding role will require your full-time presence. We look forward to reviewing your application.

Role Responsibilities and Duties

Qualified candidates will be able to perform the following duties:

  • Assist with activities of daily living, including grooming, feeding, toileting, transportation, running errands, shopping, bathing, and cooking.
  • Administer medication according to the prescribed family care plan.
  • Help with physical therapy exercises which are low-impact movements.
  • Communicate with therapy professionals regarding progression.
  • Keep the family well-informed of daily observations and any changes in condition.
  • Ensure our loved one receives emotional support and companionship.
  • Keep the house organized and clean, including washing dishes, laundry, and changing bed sheets.
  • Be able to provide a one-person transfer which involves moving in and out of bed to a wheelchair, help with showers, and toileting.
  • React immediately and with care to emergencies and accidents.
  • Maintain professional boundaries and uphold the family’s privacy.

Experience and Skill Requirements

  • At least two to three years of prior experience as a caregiver for an older adult.
  • Specialized experience with Alzheimer’s and dementia patients is preferred
  • First aid knowledge and CPR administration
  • Be a problem-solver
  • Have the physical strength and endurance to provide hands-on care for 8 hours.
  • Be compassionate, patient, and empathic
  • Have good time management and organizational skills
  • Have reliable transportation and a current driver’s license

Education and Certification Requirements

  • High school diploma or equivalent
  • Higher education certification, like a CNA license, is preferred, particularly in the caregiving field.
  • Caregiver Certification from the American Caregiver Association is beneficial.
  • First aid/ CPR certified
  • Knowledge and training for an Automated External Defibrillator (AED) is preferred.

Caregiver Salary Expectations

Caregivers can make around $27,000 to $38,000 annually. That translates to $11 to $20 per hour. Caregiving rates tend to vary based on the caregiver’s experience level, location, and whether they’re independent or are employed by an in-home care agency.

Typically, a caregiver employed by a home care agency will be more expensive than hiring a private caregiver. Location-wise, states like Alaska, Rhode Island, and California, will likely charge more compared to Arkansas, Texas, and Mississippi.

Tips When Looking for a Caregiver

Finding the right caregiver is critical but can be difficult, especially in areas with a caregiver shortage. You need to find someone you can trust with caring for your loved one and who is a good fit for your family as well. Check out the following tips for finding the right caregiver:

Scope Out Your Budget

Hiring a caregiver can pile on the expenses. The average salary is between $14 and $20 per hour. If your loved one’s finances are strained by this cost, explore the Medicaid requirements in your state to help with caregivers.

If Medicaid is not an option, contact your local Area Agency on Aging and find out if there are volunteer caregiver organizations they can recommend.

Create a List of Your Needs

Before creating a formal job description, you need to identify all the requirements you need from a competent caregiver. That way, it’ll help you formulate a more organized and precise responsibility and expectation list for potential candidates.

You need to include details of your requirements. For instance, are you seeking medical assistance and healthcare support or household help with chores and transportation? Defining the role with help you choose the right type of caregiver according to your needs.

For example, if your loved one is living with dementia, an independent caregiver with prior experience with cognitive impairments should be your target. If your loved one has physical complications that hinder mobility, your hiring scope can widen to those with housekeeping and meal preparation experience.

Picking a Type of Caregiver

Your job description will give you a clear idea of the type of caregiver you’re looking for. That said, in most cases, you’ll likely choose between a private caregiver or a home care agency.

Private Caregiver vs. Home Care Agency Caregiver

Before picking, you’ll need to know the pros and cons of choosing between a private or home care agency caregiver.


While private and agency caregivers are both viable options, it may depend on your budget. Agency caregivers generally cost more. An agency caregiver can cost around $27 to $44 per hour.

The lower end of the caregiving cost is a household assistance caregiver. Caregiving costs will be higher if a carer is licensed and has medical experience.

Private caregivers charge anywhere from $17 to $25 per hour.


Quality of care isn’t heavily dependent on whether a caregiver works privately or through an agency. Some private contractors can offer better and more specialized care than their agency counterparts.

One issue you may face is that if you’re unsatisfied with your private caregiver’s quality, you’ll have to restart your search and training process. With a home care agency, you can contact them and simply request a caregiver swap.


Regarding caregiving, you might request non-medical and personal hygiene assistance assistance. In this case, hiring an independent caregiver is better as they will be more flexible about their responsibilities.

An agency worker has to adhere to a strict list of policies from their employer. If you’re searching for medical experience, an agency might be your best bet. They are more likely to have medically licensed caregiver professionals at their disposal.


Regarding ease of hiring, an agency caregiver is the clear winner. It’s much easier to go through an organization than sort through multiple independent contractors.

If you are hiring a private caregiver you’ll need to conduct background checks and assess their suitability for the role. Using a home care agency speeds you through this process.

Advertising Your Job Description

After writing your job description, you likely have a type of caregiver in mind, whether it’s a private, or in-home care option. You’ll need to target your job ad to the right places.

Use social media, and ask close friends, family, and healthcare providers for recommendations. Look for caregiver registries that help families match with private caregivers.

Websites like Care.com allow you to search for independent contractor caregivers based on your requirements, budget, and location.

Private Caregivers from Caregiver Registries

It’s easy enough to find a home care agency, but searching for a private caregiver is another story.

A caregiver registry will match you with private caregivers that meet your requirements. You will pay a fee to use the registry service, but caregivers will have been background checked and vetted for you.

Prepare Your Interview Questions

The interview process is one of the most critical points when hiring a caregiver. You need to gauge the applicant’s strengths and weaknesses to assess them against other potential candidates.

Ask caregiver candidates questions regarding their professional history, education, and background knowledge. A caregiving hiring checklist will keep the interview on track and ensure you ask all the pertinent questions of all your candidates.

If possible, include your loved one in the interview process once you have narrowed down your caregiver options. This will help you assess their comfort level with the candidates.

Create a Caregiver Contract

caregiver contract creates a more formal agreement that ensures the caregiver is aware of all job expectations. That includes the salary, compensation, benefits, working hours, job description, and expectations.

The contract should also include a list of things that are not allowed while working with your loved one. For instance, you can specify a no-smoking policy or the use of profanities and tardiness. Make sure to include termination and vacation policies.

Emphasize the notice period before resignation and termination. List any disciplinary action and policies that will apply before a termination. Also include the number of sick, unpaid, and paid vacation days.

Once the contract is complete and the caregiver agrees to the offer, both of you should sign and date.

Ensure References are Accurate

Checking for references is crucial when hiring a caregiver, especially when you are hiring them privately. You’re essentially inviting a stranger to assist your family member in a private home. A background check is always recommended.

After you interview a candidate, review their application for references and contact them. Ask about their experience with the potential applicant. It’ll help you assess whether they will be a good fit for the role.

Don’t Rush Your Decision

Keep in mind that the caregiver will be an integral part of your daily routine for an extended period. If you are not in crisis mode, it’s ok to take your time! Review the pros and cons of each candidate, invite them for a second interview, and include other decision-makers to help you evaluate your options.

Monitor Their Care

Once you’ve hired the caregiver, it doesn’t end there. As with most jobs, there will be an initial period of learning and corrections. They will need time to get to know your loved one and their routine. Your loved one will also go through a period of adjustment as everyone gets to know each other.

Be patient and kind, if the caregiver is underperforming in some areas, gently correct and reiterate your expectations.

In Summary

Finding the perfect caregiver for your loved one requires careful planning, understanding the different types of caregivers, and recognizing the specific needs of the care recipient.

The creation of a detailed job description plays a pivotal role in attracting suitable candidates, ensuring that they have the skills, experience, and compassionate demeanor to fulfill the role successfully.

Have a comprehensive caregiver contract in place, confirm references, and make a well-informed decision. Remember, the caregiver will be an essential part of your loved one’s life, so take your time to evaluate each candidate thoroughly.

Continue to monitor the care provided even after hiring to ensure your loved one is receiving the attention and care they deserve. Your diligence in the hiring process will help ensure a safer, more comfortable environment for your loved one, ultimately leading to improved quality of life.

Frequently Asked Questions

What should be included in a caregiver job description?

A caregiver job description should cover a range of responsibilities including, but not limited to, assisting with personal care (bathing, dressing, grooming), meal preparation, medication management, transportation for appointments, light housekeeping, companionship, and possibly more specialized care for conditions like dementia, Alzheimer’s, or mobility issues.

How do I tailor a caregiver job description to my loved one’s specific needs?

When writing a caregiver job description, it’s important to consider the individual needs of your loved one. Does he/she require specialized medical care, or do they mostly need help with daily tasks and companionship? Include their unique needs in the job description to attract candidates with the appropriate skills.

What qualifications should I look for in a caregiver?

Qualifications will vary depending on the complexity of care required. Basic qualifications may include previous caregiving experience, first aid and CPR certification, and a clean background check. More specialized care might require qualifications such as nursing certification, experience with specific conditions (like dementia or Alzheimer’s), or physical strength for lifting and mobility assistance.

How can I use a job description to attract the right caregiver candidates?

Your job description should be comprehensive, yet clear, detailing all responsibilities and requirements. This transparency will help attract candidates who feel confident in meeting your specific needs. Also, sharing some information about your loved one’s personality, interests, and lifestyle can attract caregivers who feel they would be a good fit both skill-wise and on a personal level.

An expert in senior care, Amie has professional and personal experience in senior housing, caregiving, end-of-life care, and more from her 24 years of working with older adults.